|
Clitheroe
FC Supporters Club - Rules
|
CLITHEROE FC SUPPORTERS CLUB
- RULES
1.0 The Supporters Club's Year and Audit
1.1 The Supporters Club year shall run
from 1 June to 31 May. Once in every year the
accounts of the Supporters Club shall be prepared
for presentation at an Annual
General Meeting.
2.0 The Committee
2.1 The committee shall exist of not less
than four (4) and not more than eight (8)
adult members, elected by the membership of the
Supporters Club.
2.2 The committee members will be fully
subscribed members and be prepared to be
actively involved in the activities of the
Supporters Club.
2.3 Nominations for election to the
committee proposed and seconded in writing or by
email must be in the hands of the Secretary seven
days prior to the appropriate
meeting.
2.4 The committee will elect a Chairman
from amongst its elected members.
2.5 The committee shall have the power to
co-opt members to serve on the
committee to fill vacancies. Any co-opted members
will automatically retire at
the next annual general meeting but may offer
themselves for re-election.
Should the elected members fall below three (3),
an Extraordinary General
meeting shall be called to fill the outstanding
vacancies.
2.6 Any committee member who fails to
attend three consecutive committee
meetings without reasonable explanation shall be
deemed to have resigned.
2.7 The committee shall meet as and when
necessary to discuss business.
2.8 The authority to pledge the credit of
the Supporters Club to the extent of funds
available and to enter into contracts or
agreements and to make payments by
or on behalf of the Supporters Club, is vested
solely in the committee. The
committee shall not commit the Supporters Club
beyond the assets of the
Supporters Club.
2.9 The committee shall have the power to
create sub-committees for specific
purposes.
3.0 General Meetings
3.1 An Annual General Meeting of the
Supporters Club shall be held in each year at
such a time and place as the committee shall
determine, but within six (6) months
of the end of each financial year.
3.2 Twenty-one days prior notice of the
Annual General Meeting of the Supporters
Club shall be given to members. Fourteen days
prior notice will be given for
Extraordinary General meetings.
3.3 At the Annual General Meeting of the
Supporters Club, each committee member
may offer themselves for re-election, or resign.
Co-opted members will
will automatically retire but may offer
themselves for re-election. In the event of
more than 8 adult members wanting to be on the
committee then a ballot will be
held and the 8 with the highest number of votes
will be deemed to have been
elected.
3.4 Extraordinary General Meetings of the
Supporters Club shall be held at such times
as may be determined by the committee, or by
written request of a minimum of
15, or 50% of adult members, whichever is the
lower, of the Supporters Club.
3.5 At any meeting, voting shall be by
show of hands or by ballot paper, whichever
procedure is deemed more suitable by the Chairman.
The Chairman shall have no
vote at any meeting, except in the case of a tie.
3.6 The committee may invite any person to
attend its Annual General or Extraordinary
General Meetings in a non-voting capacity.
4.0 Committee Meetings
4.1 The Supporters Club committee shall
meet at least four times in each
calendar year, at such times and places as the
committee shall determine.
4.2 The committee may invite any person to
attend its meetings in a non-voting
capacity.
4.3 Questions arising at a committee
meeting shall be decided by a majority of
votes. In the case of an equality of votes, the
Chairman shall have the casting
vote.
5.0 Membership
5.1 Membership is open to any person who:
a) Is a supporter of Clitheroe FC; or
b) Has an interest in the game of football in
Clitheroe; and
c) Agrees to be bound by these rules and the
constitution; and
d) Is not subject to any football related ban or
disciplinary action.
5.2 The committee will decide and issue a
form of application for membership.
Members are to pay an annual subscription of such
a sum and payment method as
the Committee shall decide.
5.3 Every candidate will complete the
membership form and agree to make payment as
decided by the committee.
5.4 All applications and proposals may be
considered by the committee at their
discretion to decide whether the candidate should
be accepted for
membership.
5.5 Membership shall be renewable annually
from 1 June each calendar year.
5.6 In the event of a member making
payment to the Supporters Club for an
excursion fare, match ticket or other organized
event and subsequently failing
to turn up, any repayment of the monies received
will be at the discretion of
the committee.
5.7 If any payment made by a member is by
cheque and is for any reason
dishonoured upon presentation, then, in addition
to making good any
payment still due, the member concerned will be
liable to meet any
administrative or bank charges incurred in
consequence of the cheque not
being met at the first attempt.
5.8 The committee shall have the power to
reprimand, suspend or expel any member
who shall infringe any rule or whose conduct
shall, in their opinion, render him/her
unfit for membership, subject to the ratification
of the next meeting of the
committee. Before any such suspension the member
concerned shall be given the
right to explain his or her conduct to the
committee. A suspended member shall
forfeit all rights of membership during
suspension. No expelled or suspended
member will be entitled to the return of any part
of his or her membership fee.
5.9 No member may use the name or title of
the Supporters Club without
the authority of the committee.
5.10 Other than travel arrangements made
by the officials authorised for that
purpose, no financial liability will be accepted
by the Supporters Club for any
transport arranged by the member or any group of
members, nor will any
such arrangements fall within the scope of any
insurance cover arranged by
the Supporters Club.
6.0 Officers
6.1 The committee shall appoint a Chairman,
Secretary, Treasurer and such other
officers as they deem necessary, from amongst its
elected members.
7.0 Quorum
7.1 The quorum at committee meetings of
the Supporters Club shall not be
less than four (4) members (one of which must be
the Chairman or Secretary).
7.2 The quorum at Annual General Meetings
and Extraordinary General Meetings shall
not be less than 15 members or 50% of the
membership, whichever is the lower.
8.0 Finance
8.1 The Supporters Club shall have a
general account at a bank to be determined
by the committee and all cheques drawn on that
account shall bear at least
two of the signatures of the Chair, Secretary and
Treasurer.
8.2 Separate accounts may be opened for
specific purpose at the discretion of
the committee, provided that a minimum of two
signatures is always
required.
8.3 The committee shall appoint another
committee member as Assistant Treasurer in
order for the accounts to be prepared for the
Annual General Meeting, should the
need arise.
9.0 Alterations
9.1 Alterations to these rules may only be
made if the assent of a majority of
those committee members present and voting is
received at a special
meeting of the committee convened for that
specific purpose.
9.2 A resolution for the alteration of the
rules shall be received by the Secretary
at least seven clear days before the meeting of
which clear notice in writing
shall be given by the Secretary to the committee
and shall include notice of
the alterations proposed.
9.3 Any such amendment shall subsequently
be adopted or amended or repealed
at the next general meeting of the supporters
club by 75% of the members
present who are entitled to vote.
10.0 Expulsion from the Committee
10.1 Committee members may be suspended or
expelled from the committee for
refusing to comply with the provisions of any of
these rules or for any
other cause deemed by the committee to justify
such suspension or
expulsion.
10.2 Any expelled committee member will be
ineligible for re-election for a period as
determined by the committee. The decision will be
given to the expelled member
in writing, along with their right to appeal
against the expulsion.
11.0 Relationship with the Football
Club
11.1 The committee will represent the
views of the membership by means
of meetings with the football club.
11.2 The Supporters Club will be
represented by one or all of the officers of the
committee at such meetings.
12.0 Unspecified Matters
12.1 Any matter not covered by the above
rules shall be dealt with by the
committee. |
|
